October 2 2019 BEST PRACTICES IN PROJECTS TECHNICAL LIBRARY & DIGITALIZATION 0 Digital Libraries Introduction, Definitions and FrameworkCreating large scale digital librariesDigital collection policy developmentLegal and standard issuesProtection of copyrightExample cases Digitization Projects Differences between digitization projects and regular projectsProject mapping for digitization capabilitiesDigitization project governanceDigitization project execution modelsDigitization Proof of ConceptExample cases Digitization Project Management Key characteristics of digitization project management planningProject planCollaboration planRisk managementStaffing planChange management in digitization projectsDigitization project cost estimationBest practices in digitization project management Digitizing your Data-Principles and Methods How to digitize the records?Difference between in-house and outsourcing of digitization,Records discoverabilityOptical Character RecognitionApplicationLimitationLocal languagesContent availability and protectionRecord digitization workflow Digitization Project Execution and Monitoring Applying the Digital Maturity ModelAGILE Project Management and Digitization ProjectsManaging stakeholders and their engagementAchieving excellence in managing digital recordsDigital records storage and maintenanceExamples of most successful digitization projects
September 26 2019 PROJECT MANAGEMENT FOR TRANSPORT INFRASTRUCTURE 0 Transport and Road Infrastructure Project Management Importance of network vision and strategic transport planningUnderstanding transport and road infrastructure project managementImportance of early communication and stakeholder managementInfrastructure project life cycle and asset managementSustainable transport policy and its role in project and program managementInfrastructure project financing and delivery options Establishing and Managing an Infrastructure Project - Part A Establishing a transport infrastructure projectIdentification and use of best project management practice (Prince2, Agile, PMBOK, OnQ, etc.)Establishing and leading the project teamProject planning (PID/Mandate /Preliminary business case)Effective project planning to strengthen project management competenciesDeveloping a concept of Operations (CONOPS) / Blue PrintProject approvals Establishing and Managing an Infrastructure Project - Part B Request for information (RFI) or Market Testing and expression of interest (EOI)Project procurementProject scheduling and milestone managementProject risk managementProbity and ethicsProject monitoring and control reporting Infrastructure Project and Program Governance Understanding the concepts of infrastructure finance and the use of special purpose vehiclesAlternative financing plans such as commercial and financial structuring of Public Private PartnershipsDifference between infrastructure financing and funding and the challenges in raising financeProject and program governanceAchieving value for money in a constrained economic environmentCollaborative professional networking for continuous project management Project Finalization and Benefit Management Importance of project finalizationConstructed designsProject close-outProject benefit managementKey learning and conceptsWay forward
September 26 2019 PROJECT RISK MANAGEMENT BOOTCAMP 0 Planning risk management Risk componentsProject selectionRisk preferencesProject risk planning processesRisk management plan elements Identifying Project risks Identifying scope risksIdentifying schedule risksIdentifying resources risksManaging project risks Qualifying and quantifying project risks Quantitative and qualitative risk analysisRisk probabilityRisk impactQualitative risk assessmentQuantitative risk assessmentRisk assessment matricesQuantifying risks using PERT analysisCommon continuous risk distributionsExpected monetary value (EMV) analysisDecision tree analysis Developing risk response strategies Categories of riskRisk management strategiesRisk response planningContingency planningRisk registers Monitoring and controlling project risks Implementing response plansCollecting project statusMetrics and trend analysisProject reviews and risk reassessment
September 26 2019 PREPARATION FOR RISK MANAGEMENT PROFESSIONAL (RMP) CERTIFICATION 1 PMI-RMP credential overview The Project Management Institute (PMI)Credential overviewApplication processExam overviewQuestions format Introduction to project risk PMBOK guide reviewDefining and classifying riskApproach to risk managementRisk management critical success factorsProject risk management processes Planning risk management Steps to generating the risk management planPlanning meeting and analysisRisk register contentsRisk register update cycleManaging the risk register Identifying risks Information gathering techniquesDiagramming techniquesAnalysis techniquesSeven basic tools of quality Performing qualitative risk analysis Risk probability and impact assessmentRisk probability and impact matrixRisk data quality assessmentRisk categorizationRisk urgency assessment Performing quantitative risk analysis Interviewing and understanding standard deviationProbability distributionsSensitivity analysisExpected monetary value analysisDecision tree analysis Planning risk responses Risk response strategiesContingency response strategyTypes of reservesFallback plan Monitoring and controlling risks Risk response strategiesContingency response strategyTypes of reservesFallback plan Monitoring and controlling risks Risk reassessmentRisk auditsVariance and trend analysisEarned value managementReserve analysis Risk communication and leadership Risk communication processGeneral management and Leadership stylesMotivational and management theoriesConflict management
September 26 2019 CONSTRUCTION PROJECT MANAGEMENT 0 Project delivery in the 21st century built environment The common outcomes on construction projectsProjects, project management and the project managerThe delivery process for a construction projectThe 12 core principles of project deliverySustainability and the built environmentPopulating a wall-mounted project story map The pre-design stage of a project Reviews of previous projects and building performanceConsultation with client stakeholdersDefining performance outcomesDetermining what is feasibleEstablishing the philosophy for project deliveryDefining the way forwardResponding to the client brief The design stage of a project Managing the design processReality-checking the designBuilding Information Modelling (BIM) – What it is and how it should be put into practiceMaking sure the cost plan is correctProgramming project worksStarting the commissioning processAppointing the right construction specialistsAllocating design responsibilitiesStructuring costs using the New Rules of Measurement (NRM)Assigning costs to different elements of a projectCreating useful tools:Program Evaluation and Review Technique (PERT) chartGanntt chart The construction stage of a project Production-focused work environmentsPre-start workshopsProduction of pre-start documentationFactory acceptance testsMonitoring and controlling site-based worksAssigning responsibilities using an interface matrix drawingReview of commissioning method statements The handover and close-out stage of a project Commissioning during the site-based stage of a projectProduction of handover documentationTraining, familiarization and demonstrationThe project close-out planMaking sure facilities management contracts are in placeReview of evidence from commissioning works The in-use stage of a project Initial aftercare supportAftercare review meetingsMonitoring and fine-tuning building performanceReviewing project delivery
September 26 2019 CERTIFICATE IN ADVANCED PROJECT MANAGEMENT 0 Overview of project management Defining project management terminologiesProject management benefitsTriple constraintsProject life cycleProject stakeholdersEffect of organizational structure Project selection Project selection modelsBenefit cost ratioAverage Rate of Return (ARR)Payback periodNet Present Value (NPV)Internal Rate of Return (IRR)Decision trees Project planning and scheduling Project charterProject scope statementBuilding work breakdown structureDuration estimationProgram Evaluation and Review Technique (PERT)Relationships between activitiesNetwork diagramCritical Path Method (CPM)Manipulating logicResource allocationResource levelingDuration acceleration Project budgeting Cost estimating techniquesCost baselineProject budgetSlack managementCompression by crashing Project control Variance analysisEarned valueManaging deviationsKey performance indicatorsDashboards and scorecards Project risk management Project risk identificationQualitative risk analysisQuantitative risk analysisProject risk response planningContingency and management reserves Program management Program life cycleDeveloping program work breakdown structureDeveloping program scheduleDeveloping program financial plan
September 26 2019 AGILE PROJECT MANAGEMENT 0 Agile principles and mindset Core principles of agile project managementThe agile manifesto – the four valuesAgile value propositionTraditional versus agile project managementAgile methodologies:ScrumExtreme Programming (XP)Lean product developmentKanbanAgile leadership Value-driven delivery Assessing valuePrioritizing schemes:MoSCoWMonopoly moneyDot votingKano analysisRequirements prioritization model (Karl Wiegers)Minimal value productAgile contractingContinuous integrationTest-driven-development (TDD) Stakeholders engagement Principles of stakeholders engagementDefinition of \”Done\”Agile modelingWireframesPersonasCommunicating collaborativelyUsing critical interpersonal skillsParticipatory decision makingConflict resolution Team performance Agile team rolesBuilding and maintaining high performance teamsModels of team developmentShu-Ha-Ri modelDreyfus model of adult skills acquisitionTuckman model of team formation and developmentTraining, coaching and mentoringCreating collaborative work spacesDistributed teamsTracking team performance (burn charts, cumulative flow diagrams, velocity) Adaptive planning Progressive elaborationValue-based decompositionCreating user storiesTimeboxing – the control of chaosUser story (product) backlogSizing tools for high level planningT-shirt sizingPlanning pokerStory mapsProduct roadmapsRelease and iteration planningDaily standups Problem detection and resolution Understanding problemsFailure modesCycle time, WIP and throughputManaging threats and issuesCreating a risk-adjusted backlog Continuous improvement Process tailoringMethodology anti-patternValue stream mappingRetrospectives
September 26 2019 FEASIBILITY STUDIES: PREPARATION, ANALYSIS AND EVALUATION 0 Introduction and definitions Definitions of \’feasibility study\’Objectives of a feasibility studyFeasibility study versus business planFeasibility study cyclePreparation steps for a feasibility study Feasibility study elements Report elements of the feasibility studyExecutive summaryOutline of the feasibility studyMarketing feasibilityMarket research and analysisMarket research data typesSales projections analysisTechnical feasibilityCritical technical questionsSupply feasibilityOperational feasibilityFinancial feasibilityProject costsIndirect costsOngoing costs Feasibility study financial model using Microsoft Excel Building the financial model of the feasibility studyWeighted Average Cost of Capital (WACC)Cost of equity using the Capital Asset Pricing Model (CAPM)Unlevered Free Cash Flow (UFCF)Terminal value of the projectPreparing sensitivity tablesCreating different scenario analyses Appraisal and analysis of the feasibility study Financial analysis parametersLiquidity ratiosOperating ratiosFinancial leverage ratiosSecurity ratiosProfitability ratiosInvestment appraisal analysesQuantity and sales Breakeven Points (BEP)Payback Period (PP)Net Present Value (NPV)Internal Rate of Return (IRR)Profitability Index (PI) Evaluation and implementation of the feasibility study Internal recommendations and conclusionsEvaluating feasibility studiesCommon mistakes in using the feasibility study resultsImplementing the proposals
September 26 2019 MANAGING IT PROJECTS EFFECTIVELY 0 Overview of IT project management Defining project management terminologiesSkills needed by IT project managerSystem development life cycleWaterfall modelIncremental modelBasic iterative modelAgile development modelIT project manager roles and responsibilities Project concept Assessing business needs and opportunitiesDeveloping project conceptDeveloping business caseIdentifying stakeholdersEstablishing conceptual solutionsProject charter Project requirements Gathering and defining requirementsFunctional and non-functional requirementsRequirements gathering techniquesAnalyzing and prioritizing requirementsDocumenting requirements Project planning Building work breakdown structureEstimating project duration and resourcesActivity sequencingNetwork diagramCritical path analysisSchedule planningGantt chartsMilestone chartsResource planningAgile project planningAdaptive planningUser story (product) backlogRelative sizing and story pointsProduct roadmapRelease and iteration planning Project design Developing preliminary designPerforming gap analysisPrototyping IT solutionPreparing technical specifications documentationSolution alternatives Project implementation and closeout Managing project teamManaging scheduleManaging costEarned value analysisChange managementDelivery and transitioningProject closeout
September 26 2019 MANAGING PROJECT PORTFOLIO 0 Developing portfolio model Project portfolio management (PPM)Role of PPM in strategy executionElements of project portfolioComparisons between project, program and portfolioPortfolio modelPortfolio funnels and filtersDecision filtersValue creation processPortfolio Optimization using Efficient Frontier Project portfolio management (PPM) methodology Project portfolio management methodology (PPM) phasesBuild foundationDesign portfolioConstruct portfolioMonitor and control portfolio Project evaluation and prioritization Project evaluationShareholder valueDrivers of shareholder valueFinancial metricsNon-financial metricsProject prioritizationProject ranking toolsEfficient frontier stepsScoring modelsPortfolio dashboards Managing uncertainty and risk Risk and uncertainty in decision-makingPortfolio risk management stepsTools and techniques for uncertainty and riskDecision tree analysisScenario analysisSensitivity analysisMonte Carlo analysis Monitoring performance using Earned Value Management (EVM) Earned Value Management (EVM) FoundationWBSGantt chartBottom-up cost estimatePerformance measurement baseline (PMB)Earned value management (EVM) building blocksCurrent portfolio performance indicatorsFuture portfolio performance indicatorsPortfolio management office (PMO)
